Neck lanyards are not created equal. Aside from the material, imprinting method, and hardware used, there are also other factors that need to be considered before placing your order.
Here is a quick guide to help you with the process.
Quantity of the Order
Just like any merchandise, lanyards cost lower if ordered in bulk. This is why you need to determine the quantity (be accurate as possible) before finding a supplier. Most suppliers can’t give you a quote if you don’t give them a quantity. It is recommended to order more than the current headcount in case the organization gains a new member or there will be cases of lost, missing, or broken lanyards. As much as possible you want to avoid placing very small order in the future to cater the mentioned scenarios because it will cost a lot more.
Determine how much the organization is willing to spend on neck lanyards. If you have a very low budget that all you can get are hot-stamped lanyards, which are only appropriate for short-term use, but the organization is looking to use these lanyards five times a week, propose a higher budget to the management accordingly. Highlight the pros and cons of the different types of lanyards. Initially, it might seem that you are spending more, but you can actually save a lot in the long run if you consider quality as your top priority. Just as long as they are within the average price range, do not try to haggle with suppliers as this can affect the quality of the finished products.
You probably already have an organization logo or design that you want to use for your lanyards. However, if you still don’t have any, ask prospective suppliers if they can provide free graphic design services for you. Most of the times, especially if you are ordering in bulk, they offer this service for free.
Do not try to save on costs by designing the text or logo yourself, especially if you lack the skill and the experience. Remember neck lanyards play a role in promoting the organization and establishing its identity, so you must be sure that your design is professionally made. Also, make sure the design and color combination is approved by management before proceeding to the next step.
To have a good idea of the quality of lanyards the supplier is capable of producing, ask for samples. In fact, most suppliers, with the exemption of online retailers as they only provide pictures, give you a sample of their products. Be cautious when you are looking to get services from an online supplier. Be sure they are not bogus by reading reviews and see if they have a number you can call. Never ever get the service of a supplier that only transacts through non-voice methods.
There are tons of options to choose from when selecting neck lanyards. This can be overwhelming if decided only by one person as not everyone, or at least the majority, would be happy with his choice. To address this issue, create a survey among organization members. Most of them have worked in other companies or are members of different organizations that may have used different types of lanyards, so they can definitely help you decide which is the best option.
The survey should include, but is not limited to, the length of the lanyards and the hardware used (e.g. split rings, quick-release, bulldog clips, J-hooks, size adjuster). Some may not be familiar of these things so briefly highlight their pros and cons. Other may know what they are but don’t know how they are called, so it’s also better to provide pictures on the survey.
Although you can also include which fabric should your neck lanyards be made of, this factor is highly dependent on your budget and printing method.